3 missed calls a day is costing your med spa $130,000 a year.
Your Instagram DMs go unanswered after hours. Consultations no-show at 20%. Leads go cold while your front desk juggles phones, check-ins, and charting. We build AI that captures every lead, fills every appointment, and follows up on every consultation. So you can focus on treatments, not admin.
lost/year from 3 missed calls/day
of missed callers never call back
of leads try to book after hours
competing med spas in the US
100 leads come in. 11 become patients.
Every step is a leak. AI plugs every one. Here's where your patients are disappearing.
100 leads (calls, DMs, web forms)
100Average med spa sees 100+ inquiries/month
30% lost to missed calls & slow response
7085% of missed callers never try again
Only 20-30% book a consultation
21Speed to response is the #1 factor
17-22% no-show the consultation
~17Without AI reminders, $1,200-$2K/month lost
50-70% accept treatment
~11The rest say 'I'll think about it' and disappear
With AI answering every inquiry, nurturing every lead, and confirming every consultation: 35+ patients instead of 11.
At $527 average per visit, that's $12,600+ more per month from the same leads you're already generating.
A missed Botox inquiry isn't a $400 loss. It's a $12,000 loss.
Botox
Dermal Fillers
Weight Loss (GLP-1)
Body Contouring
Hormone Therapy
Microneedling
5-year lifetime value estimates. Sources: Dean Garland, Alecan Marketing, industry benchmarks.
70% of your patients found you on social media. 60% of their DMs go unanswered.
Peak booking times are Tuesday 8-10 PM, Sunday 4-6 PM, and Wednesday lunch. Your office is closed for two of those three. Instagram DMs have a 90% open rate (vs 20% for email) and a 7-20% conversion rate. But only if someone responds. AI responds instantly, 24/7, on every channel.
One med spa added AI DM automation: 28% increase in social bookings within 90 days. $12,000/month in new revenue.
Instagram DM open rate (vs 20% email)
DM to booking conversion rate
of after-hours DMs go unanswered
response window = 8x more bookings
higher conversion under 1-minute response
of bookings are on mobile devices
Six systems that fill your schedule. While you focus on transformations.
Integrates with Zenoti, Boulevard, Vagaro, AestheticsPro, PatientNow, and all major med spa platforms. HIPAA-compliant.
AI Booking on Every Channel
Instagram DMs, website chat, text, and phone. AI responds instantly 24/7, answers treatment questions, checks availability, and books consultations. One med spa added $12,000/month from DM automation alone.
AI Phone Answering
Every call answered in under 2 seconds. AI handles treatment inquiries, pricing questions, and appointment booking. Captures the 30% of bookings lost to missed calls. $15,000+/month in recovered revenue.
No-Show Prevention
Personalized SMS confirmations (98% open rate) that outperform generic by 48%. Reduces no-shows from 17-22% to 8-12%. That's $1,200-$2,000/month back in your schedule.
Lead Nurture & Follow-Up
Automated sequences for every 'I'll think about it.' Treatment info, financing options, before/afters, and gentle nudges at smart intervals. Converts the leads your front desk doesn't have time to chase.
Review & Reputation Engine
Automated review requests after every treatment. AI-generated personalized responses. 90%+ of potential patients check reviews first. A 4.8-star rating doubles your calls.
Social Content & Marketing AI
Email campaigns with AI personalization (conversion from 0.8% to 4.7%). Birthday offers, lapsed-client win-backs, seasonal promotions. Plus content ideas for social, so you stop staring at a blank Instagram caption.
80% of the fastest-growing med spa chains are PE-backed. They're spending 10x what you spend on technology.
SkinSpirit (KKR, 58 locations). LaserAway (180 locations). Princeton Medspa Partners ($120M from BC Partners). 50+ deals per year. They have centralized call centers, AI booking, automated marketing, and dynamic pricing. You have an Instagram account and a front desk person who's also doing charting.
But 90% of med spas are still independently owned. Patients choose based on provider reputation, not corporate branding. AI gives you PE-grade operations while keeping the personal touch that patients love about your practice.
50+ PE deals/year in med spa. Market valued at 4-12x EBITDA.
Owners who stopped losing leads and started filling every appointment.
“We were losing 30% of leads because our front desk couldn't answer during treatments. The AI captures every call, every DM, every web form. First month: 18 more consultations booked. At our average ticket, that's $9,500 in new revenue.”
“Our no-show rate was 22%. The AI confirmation system with personalized reminders got it to 9%. That's two extra consultations per week that actually show up. On Botox alone, that's $2,400/month we were just giving away to empty chairs.”
“I was spending 15 hours a week on Instagram content and email campaigns. The AI handles social captions, email personalization, and review responses. My email conversion went from 0.8% to 4.7%. I got my evenings back AND better results.”
Live in two weeks. ROI in the first month.
Audit your leaks
We analyze your booking flow, call data, DM response times, no-show rates, and marketing ROI. We find the 2-3 biggest revenue leaks in your specific practice.
Build your AI system
Custom-configured for your practice: your treatments, your software (Zenoti, Boulevard, Vagaro), your brand voice. Instagram DM automation, phone answering, and booking flow all connected.
Test on real patients
AI runs alongside your front desk for one week. You review every interaction, every booking, every follow-up. Make sure it meets your standards.
Watch the schedule fill
AI handles calls, DMs, no-shows, follow-ups, reviews, and marketing. You focus on consultations and treatments. Dashboard shows bookings captured and revenue recovered in real time.
How much revenue is your med spa leaving on the table?
Adjust the sliders to match your practice. The math updates instantly.
Without AI
28 bookings lost per month. $268,800/yr.
With AI
20 bookings recovered per month. $192,000/yr.
Less than one Botox treatment per week. Recovers 30+ lost bookings per month.
30-day money-back guarantee on all plans. Month-to-month after initial setup.
Starter
For single-location practices ready to stop losing after-hours bookings.
+ one-time $3,500 setup
Growth
The full AI growth engine. For practices serious about filling every appointment.
+ one-time $6,000 setup
Enterprise
For multi-location groups and med spa chains.
+ one-time $12,000 setup
From med spa owners who've been burned by tech promises.
Which med spa software do you integrate with?
Zenoti, Boulevard, Vagaro, AestheticsPro, PatientNow, Pabau, and most major med spa management platforms. We also integrate with Instagram, Google Business Profile, and your review platforms.
Is this HIPAA-compliant?
Yes. All patient data stays on HIPAA-compliant infrastructure. We sign BAAs. No PHI is sent to third-party AI providers. Full audit trails on every interaction. Medical compliance is built in, not bolted on.
How does the Instagram DM automation work?
When someone DMs your practice, AI responds instantly with treatment info, pricing, and booking links. It answers common questions, handles objections, and books consultations directly. Works 24/7. One med spa saw a 28% increase in social bookings within 90 days.
We're a small practice (1-2 treatment rooms). Worth it?
Especially. Small practices feel every missed call and every no-show the hardest. If the AI captures 3 more consultations per week at your average ticket, the $449/month pays for itself 5-10x over.
What about the Groupon problem? We want quality patients.
AI nurture sequences are designed to attract and retain full-price patients. We don't do discount marketing. The system builds loyalty through education, personalized follow-up, and membership programs that increase LTV, not one-time deal seekers.
What if I want to cancel?
Cancel anytime. No contracts, no cancellation fees. We keep med spas because the bookings are obvious, not because of a lock-in. Your patient data exports with you.
A Smart Website built for med spas.
Instagram DMs, walk-in inquiries, booking, follow-up — your front desk drowns by 11am.
Concierge handles every channel. Books treatments. Sends pre-appointment instructions. Asks for reviews after the visit.
You didn't become a provider
to manage an Instagram account.
Book a free demo. We'll analyze your booking flow, show you exactly where leads are falling through, and what your schedule looks like when AI catches every one.